SharePoint is used by around 80% of the Fortune 500 companies as of January 2025, for organizing data and collaboration between teams. This tool is still amongst the most powerful in the tech industry and is here to stay.
If you’re asking yourself, “What is SharePoint and why are these tech giants adopting it extensively?” You’re in the right place. This web-based application was developed by Microsoft. Their aim was to help companies to organize their files and collaborate with employees effectively.
How else can this tool be used? Read on to find out the uses of SharePoint and how you can use it for your workflows.
Uses of SharePoint: 6 Ways You Can Utilize This Tool
1) Automating Workflows
When you utilize SharePoint to automate mundane tasks, why lose your time doing them? By automating these tasks, you can save time and minimize human errors.
2) Advanced Search Functionality
Locate important documents swiftly with SharePoint’s advanced search functionality. It’s user-friendly and can help businesses save these files before an important meeting.
3) Intranets for Communication
Each team can create their own channels to share news, tasks, or updates. These channels or intranets can be customized depending on the team’s requirements.
4) Collaboration Made Easy
It can be difficult to work together with employees who are spaced out globally, but SharePoint makes it easy.
5) Centralized Storage Platform
Your team can store their files on a centralized platform, making it easier for them to access it whenever necessary.
5 Benefits of SharePoint: How It Can Help Your Business
When you decide to invest in SharePoint development, you’re ensuring that your business not only stays organized – But also gets more work done in less time. Here are 5 benefits –
i) Improved Productivity
Features like mundane automating tasks and easy collaboration can significantly improve the productivity of your team. They can focus on their core tasks instead of wasting time.
ii) Advanced Security
One of the greatest advantages of SharePoint is the powerful security features it offers. By offering permission settings and encryption – All your confidential data can only be accessed by the right people.
iii) Access to Microsoft 365
Since this tool was developed with Microsoft, your teams will have access to additional tools like Outlook, Teams, and OneDrive.
iv) Personalization Option
SharePoint development allows your teams to customize the SharePoint site according to their requirements. A dedicated SharePoint team can help you customize it.
v) Enhanced Scalability
By this, we mean that your SharePoint site can grow alongside your business without breaking a sweat.
Related Blog: How SharePoint Automation Enhances Business Operations?
What’s New in SharePoint Development?
Microsoft is constantly updating SharePoint sites to keep them relevant with the latest tools. The top 3 latest features include –
i) Microsoft Syntex
This AI feature can help in extracting metadata and help in automating data processing. For example, this Syntex feature can tag invoices or employee records for you. It’ll help in reducing errors and make your tasks easier. It’s like having your virtual assistant.
ii) Improved Integration
SharePoint’s integration with Microsoft has improved over the years. You can gain access to files and lists with SharePoint teams. Therefore, you don’t have to juggle between applications when you have access to everything in a single platform.
iii) Modernized SharePoint Sites
These sites have improved the user interface, making it easier for your team to navigate the site. Thanks to the improved layouts and responsive drag-and-drop functionality, you can build websites without code.
SharePoint Vs Other Platforms
Other options such as Google Drive and One Drive offer document storage, and SharePoint sites take things up a notch. Refer to the comparison table below –
| Feature | SharePoint | Google Drive | OneDrive |
| Centralized Intranet | Yes | No | No |
| Enterprise Search | Yes | Basic | Basic |
| Customizable Permissions | Yes | Basic | Basic |
| Advanced Workflow Automation | Yes | Limited | Limited |
In a nutshell, this web-based application can help your teams work smarter and not harder, as it has more benefits to offer.
Conclusion:
To wrap up everything that we just read, we now know the answer to “What is SharePoint” and the uses of SharePoint. From organizing files to automating mundane tasks, the uses of SharePoint are endless!
The next step? Get in touch with SharePoint Company to help you get started on this journey. With 23 years of work experience, their dedicated SharePoint team can help you in migrating your data to a new platform.
Why them? They’ve worked with some of the top reputable brands such as Haldirams, PVR, Nestle, and Decathalon, and have received a good reputation for delivering high-quality work.
So, whether you’re new to the platform or already have the experience to find your way around, it’s advisable to keep these SharePoint development experts in mind. Reach out to them and start your journey today!